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Surgery Center Scheduler |
| The current health care market is extremely competitive and aggressive in the way business is conducted and ASC is no exemption to it and is bound to keep in phase with the changing government regulations, payers and investors associated. In such a volatile environment striking the right balance to create profitable ambiences means setting the underneath functionality in line with the rest of the operations in the surgery center. And to facilitate this process scheduler acts as a carrier to the current and future activity that will take place in sequence with the information that's entered at the initial stage. An efficient scheduler should capture critical information and help the information flow through the system, ensure timely patient care, effective use of physician's time and punctual reimbursement. Only when the scheduler satisfies the above mentioned requirements the purpose of a scheduler is full filled in ASC's. |
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| The scheduling workflow would start with the surgeon's office calling in the surgery center or sending in a fax with the required scheduling details and patient demographic. The particulars would be recorded with the first hand information available that's been received from the surgeon's office and a block is created in the scheduling grid. The conflict checking is done if required and notify material manager if materials required. Once the details are completed the case is created with the information available and proceeding further various types of visit are captured, and time slot required is entered. So in this manner the scheduling workflow starts off and moves towards other modules in the surgery center. Therefore as mentioned earlier capturing the scheduling information accurately at an initial stage would aid other function that's to take place. |
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| Surgery Center EMR would cater the below stated features and additional features in the product. |
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Arrival time tracking and search efficiently the available time slot |
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View multiple schedules simultaneously |
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Options to add, edit, shift, cancel and reinstate appointments |
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Automated alerts depending on the schedule time throughout the surgery center |
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Scheduling reports inbuilt to give the user a complete track and control of the system |
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Personalized view of appointment and resources |
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Alerts for surgeons who lack credentials for a particular procedure |
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Automatic flags for patient with financial risks |
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Efficient patient tracking to increase internal communication, decrease patient waiting time and quick identification of patient status. |
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Additional Features: |
| Preference cards: |
| The preference cards allow user to set the preferred set of equipment, supplies and instruments at the scheduling level. This would save time for choosing equipment and supplies. Depending on the speciality the surgeons can set their preferences. |
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| Blocking schedules: |
| Blocking will allow a particular surgeon/group to hold blocks at a committed level and if unused will be automatically released. So this will enable a certain surgeons to have a personalized schedule and the consistency of the booked surgery conducted is assured. |
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| Conflict checking: |
| The scheduling manager would help the user to capture accurate information eliminating possible errors while scheduling. The conflict checker will deny over-lapping room scheduling; will alert the user on missing patient demographic details, or failure to verify surgeon's privileges to conduct the surgery. |
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| Grid search: |
| The grid search will allow the user to get the best possible time for a requesting party. It would search for a blocked time available to an individual surgeon and would offer multiple options for the user to choose. |
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| Author:Gayathri ( Business Analyst, CareEMR ). |
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